Home » About CPCM » Code of Conduct

Code of Conduct

Expected behavior

  • Treat everyone with integrity and respect.
  • Discrimination, harassment, bullying, coercion, intimidation, censorship and plagiarism are not accepted.
  • Respect your fellow participants by using good practices for intercultural collaborations.
  • Be mindful of your surroundings and of your fellow participants.
  • Provide your true professional identity, affiliation, and, where appropriate, contact information, at registration, and during attendance and participatory sessions, as required.
  • Respect the rules and policies of the VII CPCM2023 contracted meeting venue and hotel.

Photography guidelines and best practices

Photography by individuals for personal use and for social media is allowed at social events, as well as at the workshop venue throughout the event. Additional uses of photography at VII CPCM2023 are permitted with the following guidelines:
  • Photography for personal and social media use is permitted throughout  VII CPCM2023  – including plenary, keynote talks and poster sessions – unless the presenter has opted to be excluded.
  • Attendees are expected to honor the preference of any presenter who has indicated “no photo.” VII CPCM2023 will support and enforce this expectation.
  • The presenter must be identified by name when a photograph of the presenter, presenter’s slides, or poster is shared on social media or elsewhere.
  • Do not photograph individuals under 18 years of age without explicit verbal or written permission of a parent or guardian. If in doubt, ask.

Photography permission

Permission is understood to be granted unless the following conditions apply:

  • The presenter has affixed a “No sharing” image provided by VII CPCM2023 to the poster or presentation.
  • The presenter, and/or the convener on behalf of the presenter, explicitly states to the audience their preference for no photographs.

Due to the fact that attendees often come in and out of the room during sessions, CPCM2023 recommends that presenters affix the “No sharing” image provided by VII CPCM2023 on all slides to ensure that attendees are aware of the presenter’s preference.

Limits to audio and video recording

Audio and video recording by individuals for personal use and for social media use is allowed only at social events. The following limitations and exceptions apply to audio/video recording:

  • Recording of plenary, perspective and keynotes talks is not allowed for personal, social media, or any other use
  • Be respectful and considerate of others. 
  • Do not record individuals under 18 years of age in any setting without permission of their parent or guardian. If in doubt, ask.
  • CPCM2023 staff and contractors who capture content from plenary, perspective and keynotes lectures are excluded from this prohibition.

Workshop guidelines on social media

We welcome social media use at VII CPCM2023 conference, including live tweeting. Use includes the scientific settings (plenary, perspective and keynote talks and poster sessions) and the social events (icebreaker and workshop dinner).

In particular, we ask social media users to adhere to the following:

  • Use the appropriate meeting hashtag, i.e., #VIICPCM2023
  • Employ commonly used hashtags that relate to the content to increase engagement.
  • Treat all participants and VII CPCM2023 staff with respect and consideration, valuing a diversity of views and opinions.
  • Be respectful and collaborative; communicate openly and with respect for others, critiquing ideas rather than individuals.
  • Avoid personal attacks directed toward participants, VII CPCM2023 staff and venues providers.
  • Credit (identify) presenters by name.
  • Do not take or share photographs of individuals under 18 on social media without explicit verbal or written permission of a parent or guardian.